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Manage Resources Efficiently Across Programs

Use your L&D resources as efficiently as possible. Determine the capacity and budget required to implement learning programs

Replaces: Excel | Smartsheet | Float | Mavenlink

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resourcing.

A project management dashboard with Capacity Planning shows resource allocation for a B2B sales team, listing team members, roles, hours, and color-coded status bars across a timeline from September to November. - Cognota
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Cognota Enables You To Assign Resources To Programs Based On Workload And Resource Availability

A project management dashboard with Capacity Planning features displays team members, roles, project statuses, and a table of weekly capacity in hours and percentages, using green, yellow, and red highlights to indicate availability. - Cognota

Identify, Assign and Manage Your L&D Resources

  • Gain insights into resource availability by role, time period, project, or team, allowing you to effectively identify team members’ capacity for new assignments
  • Quickly reassign additional resources to high-priority focus areas with just a few clicks, ensuring the right allocation of talent and addressing critical needs efficiently
  • Optimize your L&D team’s time and efforts by intelligently managing workloads, ensuring you deliver the highest possible value to your business partners
  • Streamline resource allocation processes, minimize bottlenecks, and improve overall operational efficiency

Prioritize Resources To Deliver Programs On Time And On Budget

  • Evaluate the capacity of your team and reorganize resources to prioritize programs that require immediate attention, ensuring effective utilization of available budgets
  • Stay on top of upcoming due dates and leverage insights on budget, allowing for better planning and allocation to maximize efficiency

  • Improve budget allocation and utilization by having a clear view of training requests, capacity, project due dates, personnel availability, enabling effective program implementation

A dashboard displays a Learning Budget with totals for Closed, Committed, Planned, Remaining Allocated, and Available funds—essential for Capacity Planning. The table lists categories, owners, and monthly budget amounts from January to June. - Cognota
A dashboard displays resource management metrics: filters on the left, summary cards for Capacity Planning with numbers of resources, total capacity, demand, and actual hours, plus a line graph and a 76% utilization rate at the bottom. - Cognota

Report on Capacity to Determine and Show How Much Value L&D is Delivering

  • See data related to team capacity, such as the number of projects on-the-go, in a highly-graphical dashboard
  • Understand how many hours have already been assigned and illustrate team availability
  • Showcase where learning investments are being made by exporting data or sharing dashboard links

Cognota Enables You To Assign Resources To

Projects Based On Workload And Availability

Understand Who Is Available To Take On More Work And Who Is Overloaded

  • View resource availability by role, time period, project or team
  • Quick reassign additional resources to high priority projects
  • Optimize your team’s time to ensure you’re providing as much value as possible to your business partners
A project management dashboard displays team members, their allocation to projects over time, and color-coded progress bars for effective Capacity Planning. A tooltip in the corner says, “Add participants if more capacity to complete a project is needed.”. - Cognota

Prioritize Resources To Deliver Programs On Time And On Budget

  • Assess capacity and reorganize resources to address programs that need immediate attention
  • Understand which due dates are coming up and when team members will have more capacity
  • Assess training requests as they come in and what your team is capable of taking on
A dashboard shows a list of training requests with columns for project, owner, team, status, type, priority, and dates. Capacity planning is streamlined as a pop-up highlights assigning request owners to projects. The left sidebar displays navigation icons. - Cognota

Report On Capacity To Determine And Show How Much Value L&D Is Delivering

  • See team capacity as it automatically appears in a highly graphical dashboard
  • Understand how many hours have already been assigned and illustrate team availability
  • Easily showcase where learning investments are being made across the business
  • Ensure senior leaders understand the value that L&D is providing across the organization
A project management dashboard features capacity planning with a resource allocation chart, highlighting available and overbooked hours using color-coded bars for tasks and a pop-up explaining team capacity visibility. - Cognota

FAQs About Cognota’s Capacity

Planning Feature

In the team menu, you can view each team as well as their capacity and allocation.

In the resource summary, you’ll estimate who will need to be involved by their role and how many hours you’d expect that role to take. This will give you an overall estimate for the project. You can check if you have enough people allocated in the Resource Allocation tab.

Yes. You can configure the settings so that regional holidays are factored into the planning process. Plus, you can indicate when people are taking vacation time so they don’t get accidentally assigned to a task or project.

Click the Insights tab. There, you’ll be able to select the reports related to the capacity feature.

Other Features to Power

L&D Operations

Training Intake
Project Planning
Capacity Planning
Content Design
Insights
Integrations

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Ebook

Less Waste, More Impact: Plugging Budget and Resource Leaks in L&D

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Capacity Planning

Capacity Planning